Xvoria

Features

Everything your shop needs. Nothingyou don't.

Xvoria covers the full lifecycle of a countertop job. Here is what that looks like in practice.

Job workflow

Every job has a clear path from start to finish

Each job in Xvoria moves through a defined set of steps: measurement, drafting, CNC, fabrication, installation, and payment. Every step has a status, an assigned person, and a log of what happened. You always know where a job stands without asking anyone.

  • Assign specific team members to each step of every job
  • Step-by-step status tracking with full history log
  • Real-time notifications when a step is completed or reassigned
  • Dashboard shows your team's active tasks at a glance
app.xvoria.com/jobs/JOB-2041
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

JOB-2041 · Martinez Residence

Calacatta Gold · 72 sq ft · Team A

✓
MeasurementDone
✓
DraftingDone
3
CNC ProgrammingIn progress
4
Fabrication
5
Installation
6
Payment
Assigned: Sarah M. (Fabrication)Due Jun 5
app.xvoria.com/estimates/EST-0089
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

EST-0089 · Park Commercial

Draft · Created May 31, 2026

Kitchen countertop, Dekton Kreta210 sq ft$58$12,180
Eased edge profile42 lin ft$8$336
Undermount sink cutout2$95$190
Total$12,706

Quoting and estimating

Professional quotes in minutes, not hours

Build detailed estimates with line items for materials, edge profiles, cutouts, and custom work. Send them to customers as a PDF. When they approve, convert to a job with one click and nothing gets re-entered.

  • Line item builder for materials, edges, cutouts, and services
  • Full estimate history with version tracking and a log of every change
  • Attach photos, drawings, or signed contracts to any estimate
  • Convert approved estimates to jobs without retyping a single field

Drawing & designer

Draw the layout. Auto-calculate sq ft and seams.

Sketch any countertop directly inside Xvoria. Drop in sink and cooktop cutouts, pick edge profiles per side, and the system calculates square footage and seam placement as you go. Send the layout to the shop floor or attach it to the estimate without redrawing anything.

  • Drag-and-drop sink, cooktop, and faucet cutouts from a template library
  • Square footage updates as you draw. No measuring afterward.
  • Pick edge profiles per side from a visual library
  • Export to PDF for the shop floor or attach to the estimate
app.xvoria.com/jobs/JOB-2041/designer
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

Kitchen Island Layout

JOB-2041 · Martinez Residence

Auto-saved

Sq ft

17.3

Seams

1

Cutouts

2

Scheduling and calendar

Template and install in the same calendar, finally

Template appointments, installation dates, and sales meetings all live in one calendar. Assign the right technician directly from the job. Your team sees their schedule without logging into three different things.

  • Template and installation scheduling built into the job workflow
  • Assign technicians and get notified when the appointment is set
  • Click any day to create an event without leaving the calendar
  • Prevent double-booking by seeing who is assigned where
app.xvoria.com/calendar
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

June 2026

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
Install · Johnson
4
Template · Davis
5
6
Install · Wong
7
8
9
10
Template · Park
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
app.xvoria.com/inventory
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

Slab Inventory

16 materials · 4 low stock

Calacatta Gold

MSI

Stock

4

Committed

2

Available

Black Galaxy Granite

Dal-Tile

Stock

2

Committed

2

Committed

Super White Quartzite

Bedrock

Stock

6

Committed

1

Available

Dekton Kreta

Cosentino

Stock

3

Committed

0

Available

Inventory and remnants

Know what you have before you promise it

Track your full slab inventory with committed quantities per job. See what is available, what is already spoken for, and what is sitting in the yard as a remnant. No more discovering a shortage the morning of fabrication.

  • Full slab inventory with supplier, quantity, and committed status
  • Remnant tracking for offcuts and dimensions, with the option to sell them later
  • Low stock alerts before you commit material to a new job
  • Purchasing workflow to reorder from your vendors when stock runs low

Invoicing and payments

From approved estimate to paid invoice without the friction

Convert any estimate to an invoice in one click. Record partial payments, track balances, and see which jobs have been paid and which are still open. Your books stay current because Xvoria and your accounting software stay in sync.

  • One-click invoice creation from any approved estimate
  • Partial payment tracking with automatic balance calculation
  • Filter invoices by status: pending, partial, paid, overdue
  • All invoice and payment data syncs to your accounting software automatically
app.xvoria.com/invoices/INV-0089
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

INV-0089

Park Commercial · Due Jun 15

Partial
Invoice total$12,706
Deposit paid (May 31)-$4,000
Balance due$8,706

31% collected

app.xvoria.com/role-permissions
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

Role permissions

O
Owner
All jobsReportsSettingsInvoicing
S
Sales
EstimatesCustomersInvoicingCalendar
F
Fabrication
Assigned jobsShop ticketsCNC files
I
Installation
Assigned jobsScheduleInstall notes

Team and roles

Every person sees exactly what they need

Xvoria has purpose-built roles for every position in a fabrication shop: owner, sales, manager, template technician, CNC programmer, fabrication crew, and installation crew. Each role sees the jobs, steps, and tools relevant to their work. Nothing more.

  • Roles built for how countertop shops are actually staffed
  • Assign specific team members to specific steps on each job
  • Granular menu and step permissions configurable per role
  • Each crew member sees only their active assignments on the dashboard

Integrations

Connects to the tools you already use

Xvoria syncs with QuickBooks and Google Calendar out of the box. Your customers, invoices, and payments flow into your books automatically. Your job schedule stays current without anyone copying dates between systems.

QB

QuickBooks

Customers, invoices, and payments sync automatically. Your books stay current without manual exports or copy-pasting.

  • Customer records
  • Invoice sync
  • Payment recording
31

Google Calendar

Template and installation appointments sync to your Google Calendar. Your crew sees their schedule wherever they are.

  • Template appointments
  • Installation dates
  • Team visibility

Reports

Real numbers, not a gut feeling

See your revenue, job volume, average lead times, and outstanding balances without pulling spreadsheets together. Xvoria tracks every job and payment, so your reports are always current and always accurate.

  • Revenue by week, month, or custom date range
  • Job volume and average lead time by crew or material type
  • Outstanding invoices and payment collection rate
  • Activity log with a full audit trail of every change made in the system
app.xvoria.com/reports/sales
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings

Sales Report

May 1–31, 2026

Revenue

$148,200

+12% vs last month

Jobs completed

34

+5 vs last month

Avg lead time

5.8 days

-0.4 vs last month

Outstanding

$22,400

4 invoices vs last month

Team messaging

Job updates and crew comms in one place.

Message any team member or group directly inside Xvoria. Conversations are linked to jobs so context never gets lost. No more digging through SMS threads to find out what happened on a job.

  • Direct and group messaging built into the platform
  • Conversations linked to jobs for full context
  • Real-time delivery with read receipts and typing indicators
  • Notifications for new messages and job updates
app.xvoria.com/messages
XVORI
Dashboard
Inventory
Customers
Estimates
Invoices
Jobs
Calendar
Messages
Reports
Role Permissions
Settings
Conversations
Martinez Crew9:41
Ready at the site
Johnson Kitchen8:30
Confirmed Thursday
Shop FloorTue
Slab ready for CNC
Sales TeamMon
Park quote approved ✓
Martinez Crew
Arriving in 10 min. Parking in the back.
Perfect. Door code is 4821.
Ready at the site. Starting measurement.
Message Martinez Crew…

Ready to see it with your own jobs?

Book a 30-minute demo and we will walk through exactly how Xvoria fits your shop.

Book a Free Demo

No commitment. No credit card.